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Kova Engineering (Saskatchewan) Ltd. is a progressive, expanding, engineering and consulting company. We are looking for an administrative assistant to work in our Saskatoon office.
Typical job duties include:
- Preparing, proofreading, and providing reports, invoices, letters, forms, agendas, and other material for review and signature by staff in all departments.
- Inputting and updating information in the company database.
- Answering phones and inquiries in a professional manner.
- Maintaining paper and electronic filing system.
- Receiving and distributing mail and shipments.
- Performing additional clerical functions such as taking and preparing minutes, scanning, photocopying, and maintaining mail merge documents and office equipment.
Qualifications:
- Completion of an office education or business certificate
- Advanced knowledge of Microsoft Office products
The successful applicant will be able to work alone with minimal supervision as well as part of a team, possess strong writing and communication skills, be a self-starter, and be willing to take additional training as required. If you are a hard working individual with great attention to detail and a desire to learn, then we would like to hear from you. We provide all necessary training and offer a competitive salary and benefit package.
Essential Skills
- Reading text
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Finding information
- Computer use
- Continuous learning
Technical Terminology
- Engineering
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Service office equipment and arrange for servicing in the case of major repairs
Area Of Specialization
- Invoices
- Correspondence
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
- Internet browser
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