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Title: Administrative Assistant
Reports To: Office Manager
Summary:
The Administrative Assistant will be required to perform an array of administrative duties including records management, meeting deadlines for accounting clients, accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Being back-up for the receptionist as needed during breaks, mail and bank deposits. Other duties relevant to the position, shall be assigned as required.
Responsibilities:
1. Provide complete administrative assistance to all departments ~ 2. Typing requirements related to accounting, wealth management documents and financial Statements
3. Assembly and filing of Corporate returns/statements ~ Records Management
Qualifications:
1. College diploma would be an asset
2. 1 -2 years industry experience as an administrative assistant
3. Fluent in Computer skills (MS Word/Excel/PowerPoint)
Skills:
1. Excellent time management and organizational skills
2. Good understanding of administrative and client services
3. Excellent verbal and written communication skills
4. Able to Work in a team environment
5. Fluent in English (written and oral)
Essential Skills
- Reading text
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Technical Terminology
- Financial
- Business
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Sitting for extended periods
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- General office equipment
- Accounting software
- Internet browser
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