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Senior Administrative Assistant
Busy Municipality needs professional, high-level administrative assistant interested in position as Leadership teams right-hand. If you enjoy working closely with executives, thrive in a fast paced professional and challenging environment, find rapid change exhilarating, are proactive and pride yourself on being one step ahead of the boss, this is your job! Admins are the lifeline to any office!
Duties
Be responsible for various initiatives and tasks that require a high level of organization, professionalism, discretion and knowledge of day to day business practices while promoting a positive workplace environment
Provide cordial and efficient telephone and public inquiries
General clerical duties including but not limited to; filing, photocopying, scanning, faxing and mailing
Prepare correspondence in accordance with firm standards and branding
Verify, enter and modify data from source documents with a superior eye and attention to detail
Proficiently process large amounts of data within: spreadsheets, database programs and accounting processes
Review data for proper coding and completeness amend /resolve discrepancies as necessary
Generate and distribute reports as necessary
Qualifications
3+ proven years in Office Administration; preference given to those with construction or public service experience
Intermediate skill lever with all MS Office Products
High level of accuracy and attention to detail
Learn new tasks quickly and efficiently
Excellent written and verbal communication skills
Ability to deal with heavy volume data while working to strict deadlines
Ability to communicate effectively and process a positive attitude
Essential Skills
- Document use
- Oral communication
- Working with others
- Critical thinking
- Computer use
- Continuous learning
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