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Busy Municipality needs professional, high-level administrative assistant interested in position as Leadership teams right-hand. If you enjoy working closely with executives, thrive in a fast paced professional and challenging environment, find rapid change exhilarating, are proactive and pride yourself on being one step ahead of the boss, this is your job! Admins are the lifeline to any office!
We need someone to:
Be responsible for various initiatives and tasks that require a high level of organization, professionalism, discretion and knowledge of day to day business practices while promoting a positive workplace environment
Provide cordial and efficient telephone and public inquiries
General clerical duties including but not limited to: filing, photocopying, scanning, faxing and mailing
Prepare correspondence in accordance with firm standards and branding including
Verify, enter and modify data from source documents with a superior eye and attention to detail
Proficiently process large amounts of data within: spreadsheets, database programs, and accounting processes
Review data for proper coding and completeness amend/resolve discrepancies as necessary
Generate and distribute reports as necessary
You should have:
3+ proven years in Office Administration; preference given to those with construction or public service experience
Intermediate skill level with all MS Office Products
High level of accuracy and attention to detail
Learn new tasks quickly and efficiently
Excellent written and verbal communication skills
Ability to deal with heavy volume of data while working to strict deadlines
Ability to communicate effectively and possess a positive attitude
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
Specific Skills
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Conduct Research
- Compile Data
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Public sector
Work Location Information
- Rural area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Security and Safety
- Basic security clearance
Business Equipment and Computer Applications
- Word processing software
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Database software
- Presentation software
- General office equipment
- Accounting software
- Internet browser
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