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- Create, verify, and enter bi-monthly invoices into the Sage 300 Accounts Receivable Module from reports sent via email from each location.
- Once received, deposit customer cash and cheques into the CIBC bank account and post payments into the Sage 300 Accounts Receivable Module.
- On a monthly basis, create and send client statements.
- Maintains records by filing all invoices and credit notes chronologically by customer and then by date, and also file electronically on ACLPs server.
- Verify, investigate, and provide proper documentation for all items that may be challenged by our clients. This would be by ensuring the validity of all back charges, square footage, man-days, etc.
- Learns all client contracts to ensure we are billing the client correctly.
- Ensure all contract prices are correct, updated, and sent to client prior to rate increase for approval.
- Follows up on outstanding receivables of more than 60 days with a phone call and / or email. Any client account over 90 days should be brought to the attention of the Controller, with Clients name and amounts overdue.
- Creates an aged receivable listing and sends it via email to the Controller monthly.
- Creates and updates accounts receivable procedure in cooperation with Controller as required.
- In coordination with each of the sites, update all billing spreadsheets and software as required to ensure we are billing correctly as per client contractual obligations.
-Performs other related duties as assigned.
Essential Skills
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Finding information
- Computer use
Transportation/Travel Information
- Own transportation
- Valid driver's licence
- Public transportation is available
Specific Skills
- Perform general office duties
Work Setting
- Private sector
Work Location Information
- Urban area
Typing (Words Per Minute)
- 0 - 40 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- ACCPAC
- Windows
- Excel
- Electronic mail
- Database software
- General office equipment
- Accounting software