Job Order Detail

Description

Chinook School Division is looking to fill a permanent part time (17.5 hrs/wk) School Secretary position starting at Oman School then transferring to Fairview School. The School Secretary is a team member who, in cooperation with the Office Manager, is responsible to the Principal for ensuring that the school office functions in an efficient and effective manner. This position requires the performance of secretarial/clerical tasks and related office functions to provide support for the principal, school staff and students.

Duties:
-Perform receptionist duties by greeting visitors and parents, assisting with the intercom system, answering the telephone, ascertaining the nature of business, providing information or redirecting inquires as required
-Help track and monitor student attendance
-Perform various computer, word processing and typing responsibilities such as forms, school programs, correspondence, exams, student handbooks, school communication, newsletters, schedules and a variety of reports as directed
-Operate computer-based programs for accounting, student and personnel information as required
-Enter data and generate monthly and other reports in the student information, accounting and administrative systems as required by the Principal and Division Office personnel
-Promote the vision, mission, principles and goals of the Chinook School Division

Desired Qualifications:    
-Possess a Grade 12 education
-Certificate in secretarial training at an institution or equivalent as recognized by the Board
-Experience as Secretary/Office Manager within a school
-Superior knowledge of business English, spelling, and punctuation
-Knowledge in basic accounting practices
-Knowledge in the operation of equipment, such as photocopier, fax, telephone, and computer
-Knowledge of methods and procedures used in maintaining an office
-Knowledge of word processing applications and database software packages currently used in the division