This job is no longer taking applications and is displayed only for reference.
To view current postings please conduct a new search.
Thank you.
Reporting to the Chief Executive Officer, the Executive Assistant will provide administrative support to the CEO and Board of Directors; and manage the day-to-day operations of the Executive and Administration Office.
RESPONSIBILITIES:
- Schedule Board of Director and Board Committee meetings, prepare communications, and record minutes.
- Ensure Governance Policies, Corporate Bylaws and other department policies are current and accurate.
- Organize Annual General Meeting; assist with Annual Report.
- Ensure proper documents are filed with Province of Saskatchewan to maintain corporation.
- Sign/countersign cheques, correspondence and any documents on behalf of the organization.
- Compose and edit highly confidential documents.
- Organize management meetings, internal Directors meetings and record minutes.
- Maintain corporate filing system.
- Manage CEOs schedule, appointments, and travel etc.
- Manage corporate membership program.
- Assist in delivering the necessary duties of the Exhibition.
- Collaborate with Racing Department: travel arrangements for jockeys, business documents communicated to government, and any other duties pertaining to racing.
- Assist with Strategic and Operational Plans for Prairieland Park.
- Assist with yearly budgets.
- Supervisor of Receptionist/Administrative Assistant.
- Other duties as assigned / not assigned.
QUALIFICATIONS:
- 5+ years experience in Corporate Office as an Executive Assistant with a proven track record in holding information confidential.
- Proficient in Microsoft Office Suite.
- Ability to build trust, effective communication, drives execution and foster innovation.
- Maintain professional internal and external relationships.
- Excellent verbal and written communication.
- Team Leader.
- Innovative, good judgment, decision maker, and collaborative.