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Forest Grove Community Church is inviting applications for the role of Office Administrator. This will be a Monday Friday role from 9am 4:30 pm (with a lunch break). The role will begin on June 1, 2014. The successful applicant will be committed to long term service, have high competency in current technology, have good people and communications skills and fit well with our staff team. The successful applicant will also have a strong sense of identity with and commitment to the values and beliefs of our church.
Role Components:
Data-base management and communication (this involves becoming the resident expert on our database)
Some print production (i.e. bulletin and other graphic work)
Facility booking and coordinating use (may include some event supervision)
General office presence and connecting with staff
Communication as related to the church
Some filing and organizing of the FGCC office
Purchasing office supplies as needed (ordered on line)
Maintaining the church master calendar
Some reception usually in the afternoons
Replies to general requests that come to the church office
Qualifications
A minimum of 2 years experience in a high performance office environment
Highly competent with general office procedure and computer software (current versions of MS Office Word, Excel, PowerPoint, Outlook, etc)
High aptitude for learning computer software
Ability to be a team player
Good customer service skills
Experience in a church environment is very important
Familiarity with office phone systems
Ability to work without supervision
Experience with web editing is also an asset
If you are interested in a further conversation about this role, please respond to this ad by email.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Travel expenses not paid by employer
- Public transportation is available
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Assist in the preparation of operating budget
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Database software
- Presentation software
- Web site creation and management software
- Desktop publishing software
- General office equipment
- Data analysis software
- Internet browser
- Electronic mail
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