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Reporting to the Manager, this position performs a variety of clerical tasks and maintains courteous relations with the tenants and general public. Key areas of responsibility are office, tenant and financial administration. Excellent computer, communication and interpersonal skills are required. Must have the ability to work under pressure to meet deadlines, maintain confidentiality and enter data with speed and accuracy while maintaining a high degree of attention to detail. Experience in property management would be an asset.
Completion of a Certificate or Diploma in Office Education/Administration from a recognized college or technical institute combined with 1-3 years related experience or an equivalent combination of education and experience.
Essential Skills
- Writing
- Oral communication
- Critical thinking
- Job task planning and organizing
- Computer use
- Significant use of memory
Transportation/Travel Information
- Valid driver's licence
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Public sector
Area Of Specialization
- Invoices
- Correspondence
- Reports
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Combination of sitting, standing, walking
- Sitting for extended periods
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
- General office equipment
- Accounting software
- Internet browser
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