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Office Administrator - Maternity Leave

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Job Order #: 5290597

Employer Name:
Canadian Light Source Inc.
Posted Date:
# of Positions:
Employment Terms:
Length of Employment:
One-year Maternity Leave
Post Graduate
3-5 Years
Apply By:
How to Apply?:
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Employer Name:
Canadian Light Source Inc.

Contact Email:

Employer Website:


As a member of the Finance and Administration Department, you will play an important role in office administration for the facility.  Reporting to the Executive Assistant, your duties will include coordinating office assignments, which involves furniture design, procurement, office set-up, and key administration. You will provide assistance in the on-boarding of new employees & visiting workers and support various HR functions such as recruitment, orientation, staffing announcements, employee recognition, performance planning & reviews, training, confirmation letters, etc. You will be responsible for updating contact lists, phone directories, organization charts and map of office assignment. You will prepare confidential correspondence and assisting with document/file management for HR, HSE & QA. Your administrative skills will be put to use in maintaining various databases and providing administrative and secretarial support to the Board of Directors HSE Committee. Arranging travel for guests to the CLS will be required occasionally. This position provides back-up assistance for coffee supplies and for other administrative support staff, including reception.

A post-secondary certificate or diploma in Office Administration, and at least 3 years of relevant experience is required. Candidates must be able to interact tactfully and communicate effectively with staff, users, and the general public, both orally and in writing. Effective organizational, analytical and time management skills are essential for being self-directed, working independently under pressure, and exercising good judgment.Proficiency in using computer applications such as MS Word, Excel, Access and PowerPoint are mandatory.Strong attention to detail and excellent organizational skills. Candidates must be comfortable working in a cross-cultural environment. Visit:


Skills and Abilities

Work Setting
 - Not-for-profit organization
Essential Skills
 - Computer use
 - Finding information
 - Job task planning and organizing
 - Decision making
 - Problem solving
 - Working with others
 - Oral communication
 - Writing
 - Document use
 - Reading text
Work Conditions and Physical Capabilities
 - Sitting for extended periods
 - Combination of sitting, standing, walking
 - Repetitive tasks
 - Tight deadlines
 - Work under pressure
Specific Skills
 - Photocopy and collate documents for distribution, mailing and filing
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Receive and forward telephone or electronic enquiries
 - Compile data, statistics and other information
 - Prepare and format page presentation
 - Provide general information to clients and the public
 - Send and receive messages
 - Sort, process and verify applications, receipts and other documents
 - Type and proofread correspondence, forms and other documents
Business Equipment and Computer Applications
 - Internet browser
 - General office equipment
 - Presentation software
 - Database software
 - Electronic mail
 - Excel
 - MS Word
 - MS PowerPoint
 - Windows
Area Of Specialization
 - Forms and records
 - Reports
 - Charts, tables, graphs and diagrams
 - Correspondence
 - Statistics
Technical Terminology
 - Business


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