Perform a wide range of administrative and logistical duties which include and are not limited to:
-Provide reception services in the Regina Office - responding to various enquiries and assisting Members
-Provide administrative assistance to the Board, Executive Director & Registrar, and Marketing & Communications Specialist which includes formatting documents, attending Board meetings and taking minutes, gathering data for reports, posting of calendar items, job postings and other paid advertising to the website.
-Coordinate events, tradeshows, meetings, training courses and exam sessions. This includes drafting meeting notices and distributing them in a timely manner through website postings and e-mail. Attend events and various meetings while acting as a liaison with various committee chairs and other volunteers regarding those events.
-Maintain accurate details and records of all Members as well as Certified Human Resources Professional (CHRP) and Senior Human Resources Professional (SHRP) designation. Liaise with Registrar regarding any issues for certification or recertification. Prepare correspondence, training materials, coordinating committee documents, and reports as required to appropriate individuals on an ongoing basis.
To perform the job successfully, the candidate will demonstrate:
-Administrative Diploma and 3+ years of experience
-Proficient in Microsoft Office Suite programs and Web Databases
-Experience in website administration
-Effective communication skills (both verbal and written)
-Attentive to detail, excellent organizational and time management skills
-Professionalism and strong client focus
Minimal travel is required. A valid Saskatchewan Drivers license is required along with the ability to work some flexible hours.
Skills and Abilities
- Not-for-profit organization
- Valid driver's licence
- Willing to travel
- Computer use
- Job task planning and organizing
- Critical thinking
- Decision making
- Working with others
- Oral communication
- Document use
- Reading text
Business Equipment and Computer Applications
- Electronic mail
- General office equipment
- Web site creation and management software
- Database software
- Spreadsheet software
- Word processing software