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Duties (but not limited to):
Providing general clerical/administrative support to management. This may include policy and procedure, safety items, system concerns, photocopying, data entry.
Maintain managers calendar, scheduling meetings and appointments. Arrange travel and hotel accommodations as necessary.
Design and type general correspondence, memoranda, charts, tables, and graphs. Proofread copy for spelling, grammar and layout, making appropriate changes.
Answering customer, vendor and internal calls and schedule in person meetings, and draft written responses or replies by phone or email when necessary. Customer Service is a high priority.
Filing and organizing for all contacts, bids, pricing and other items, both electronically and on paper.
Develop and maintain all division employee files.
Assist with safety management, safety assessments & compliance of COR program
Assist with employee enrollment in training courses and scheduling
Accounting Related Duties: (but not limited to)
Review and ensure invoices are properly coded against purchase orders, and the costs are appropriately aligned.
Maintain requisition, invoice, and general ledger tracking system to ensure data is up to date and accurate and ensure proper filing.
Must allocate hours to jobs and maintain efficient spreadsheets to cross reference for billing.
maintain books, compile journal entries, reconciliations (bank and credit card), a/r, a/p, government remittances, payroll, and preparation of books up to year end, including some year end journal entries (if necessary).
Job Requirements
Knowledge Skills and Abilities :
Intermediate Computer Skills: Microsoft Office (Word, Excel, etc.), Telpay and Quickbooks.
Ability to effectively and efficiently prioritize multiple high priority tasks and work within deadlines.
Working knowledge of OH&S, WHMIS, ISNETWORLD and COR safety program compliance would be a definite asset
Specific Skills
- Reconcile accounts
- Prepare trial balance of books
- Post journal entries
- Control inventory
- Calculate fixed assets and depreciation
- Maintain general ledgers and financial statements
- Calculate and prepare cheques for payroll
- Prepare other statistical, financial and accounting reports
- Prepare tax returns
Business Equipment and Computer Applications
- Word processing software
- Spreadsheet software
- Excel
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
- Accounting software
- Internet browser
- Quick Books
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