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Reports to: General Manager
Purpose: The purpose of this role is to maintain the multi-company switchboard, greet various parties as they enter the office, as well as perform basic office and bookkeeping functions.
Roles/Responsibilities:
Office & Reception:
Greet all visitors, inform the appropriate staff of their arrival
Organize office operations and procedures
Control correspondences
Maintain office equipment
Design & ensure filing systems are maintained and up to date
Plan and implement office systems, layout and equipment procurement
Maintain and replenish inventory; check stock to determine inventory levels
Anticipate needed supplies
Maintain a professional appearance of office
Bookkeeping:
maintain books of account (including but not limited to preparing cheques, coding and posting
invoices, preparing deposits, journal entries, reconciliations, petty cash)
prepare monthly/quarterly financial statements for management
liaise with staff and support them in book-keeping needs related to their areas
oversee accounts receivable & accounts receivable
complete all payroll functions
complete quarterly GST & PST reports
oversee internal system of handling funds
complete monthly reconciliation for all accounts (bank and brokerage accounts)
maintain current knowledge of regulatory changes and impacts on the organizations books of
account (e.g. changes through CRA or WCCB)
Requirements
Exceptional customer-service skills and effective communication both verbal and written
At least 2 years of book-keeping experience
Competence in QuickBooks, Microsoft Office and other basic computer skills
Very organized and systematic nature; Highly efficient and productive
Technically sound and confident with new technology
Ability to work with minimal supervision; Independent worker
Essential Skills
- Computer use
Business Equipment and Computer Applications
- General office equipment
- Accounting software
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