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This position performs accounts payable duties for invoices and credit memos in accordance with standard company policies and procedures.
Position Responsibilities:
Verify invoice to match receipt and purchase order online information.
Process invoices/credit memos within established policies and procedures.
Maintain adequate processing speeds and a minimum backlog.
Submit vendor maintenance requests for updating vendor database.
Respond to vendor phone calls and emails timely.
Establish relationships with vendors, buyers, for ease in invoice resolutions.
Learn EDI processes and problem resolution with coordinator.
Assess face-signed invoices for authorization levels for specific dollar and accounting designations
Cancel invoices due to various reasons per instructions of supervisor.
Create queries for review of past vendor histories.
Troubleshoot and analyze invoice discrepancies and look to resolve.
Assist in training new personnel.
May provide direction to other AP personnel to maintain department work-flow.
Assist with AP related projects that require dedicated time.
Back-up for AP Supervisor as required.
Perform additional related duties as required.
Qualifications:
Post secondary education in Accounting or equivalent work experience. A preference will be given to those with a degree in a business related field.
Good written and verbal communication skills.
Good analytical and problem solving skills.
Strong organizational and planning abilities.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Specific Skills
- Store, update and retrieve financial data
- Prepare trial balance
- Prepare reports
- Prepare general ledger
- Prepare journal entry
- Prepare bank reconciliations
- Perform clerical duties, such as maintain filing and record systems
- Open and close books for auditors
- Manage accounts payable
- Manage accounts receivable
- Invoice clients
- Freight rating
- Costing and budgeting
- Conduct credit and collections
- Conduct banking
- Assess fixed assets and depreciation
- Perform general office duties
- Perform foreign currency exchange
- Answer customer inquiries
Work Setting
- Private sector
Work Location Information
- Urban area
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Excel
- Electronic mail
- General office equipment
- Accounting software
- Internet browser
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