This position performs accounts payable duties for invoices and credit memos in accordance with standard company policies and procedures.
Verify invoice to match receipt and purchase order online information.
Process invoices/credit memos within established policies and procedures.
Maintain adequate processing speeds and a minimum backlog.
Submit vendor maintenance requests for updating vendor database.
Respond to vendor phone calls and emails timely.
Establish relationships with vendors, buyers, for ease in invoice resolutions.
Learn EDI processes and problem resolution with coordinator.
Assess face-signed invoices for authorization levels for specific dollar and accounting designations
Cancel invoices due to various reasons per instructions of supervisor.
Create queries for review of past vendor histories.
Troubleshoot and analyze invoice discrepancies and look to resolve.
Assist in training new personnel.
May provide direction to other AP personnel to maintain department work-flow.
Assist with AP related projects that require dedicated time.
Back-up for AP Supervisor as required.
Perform additional related duties as required.
Post secondary education in Accounting or equivalent work experience. A preference will be given to those with a degree in a business related field.
Good written and verbal communication skills.
Good analytical and problem solving skills.
Strong organizational and planning abilities.
Skills and Abilities
- Private sector
- Significant use of memory
- Continuous learning
- Computer use
- Finding information
- Job task planning and organizing
- Critical thinking
- Decision making
- Problem solving
- Working with others
- Oral communication
- Document use
- Reading text
Work Conditions and Physical Capabilities
- Repetitive tasks
- Tight deadlines
- Work under pressure
- Fast-paced environment
Type of Bookkeeping
- Answer customer inquiries
- Perform foreign currency exchange
- Perform general office duties
- Assess fixed assets and depreciation
- Conduct banking
- Conduct credit and collections
- Costing and budgeting
- Freight rating
- Invoice clients
- Manage accounts receivable
- Manage accounts payable
- Open and close books for auditors
- Perform clerical duties, such as maintain filing and record systems
- Prepare bank reconciliations
- Prepare journal entry
- Prepare general ledger
- Prepare reports
- Prepare trial balance
- Store, update and retrieve financial data
Business Equipment and Computer Applications
- Internet browser
- Accounting software
- General office equipment
- Electronic mail
- Spreadsheet software
- Word processing software
Typing (Words Per Minute)
- 41 - 60 wpm
Work Location Information
- Urban area