Job Order Detail

Description

Work closely with COO, and administrative team;

- Oversee office administration team, legal assistants and clerks;

- taking care of general day-to-day operations, including setting up and balancing priorities,

- Organize and oversee meetings while preparing and distributing meeting notices, agendas, and materials;

- Coordinate with management to ensure timely submission of meeting materials;

- Assisting with accounting functions such as reconciling bank accounts, financial statements including journal entries, yearend preparations, reconciliations, and remitting HST for all entities ;

- managing all telecommunication systems and operations as well as day-to-day operations of help desk in conjunction with IT Specialist; day-to-day client services and marketing providing guidelines for and monitor the employees role in assuring client service delivery; ;

- Maintain corporate documents and records;

- Liaise between firm and external vendors, including building management;

- Assist with director recruitment and maintain director orientation manual;

- Manage and draft external and internal correspondence;

- Coordinate and facilitate event planning and make travel arrangements as required;

- Additional tasks as required.