Job Order Detail

Description

Responsibilities

    Answer and direct phone calls
    Organize and schedule appointments
    Plan meetings and take detailed minutes
    Write and distribute email, correspondence memos, letters, faxes and forms
    Assist in the preparation of regularly scheduled reports
    Develop and maintain a filing system
    Update and maintain office policies and procedures
    Order office supplies and research new deals and suppliers
    Maintain contact lists
    Book travel arrangements
    Submit and reconcile expense reports
    Provide general support to visitors
    Act as the point of contact for internal and external clients
    Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


Requirements and skills

    Proven work experience as a Receptionist, Front Office Representative or similar role
    Proficiency in Microsoft Office Suite
    Hands-on experience with office equipment (e.g. fax machines and printers)
    Professional attitude and appearance
    Solid written and verbal communication skills
    Ability to be resourceful and proactive when issues arise
    Excellent organizational skills
    Multitasking and time-management skills, with the ability to prioritize tasks
    Customer service attitude
    Having a healthcare, caregiving, or nursing background is a plus
    High school degree; additional certification in Office Management is a plus