Job Order Detail

Description

The Liability/Resource Management teams within the Ministry of Energy and Resources are seeking a highly organized and detail-oriented administrative professional to join us in the role of Administrative Assistant. As a dedicated team, we work collaboratively to provide current, accurate information in order to serve the residents of Saskatchewan.

The successful candidate will perform the following duties:
- Manage the Executive Director/Director's calendar through collaboration, prioritization and scheduling;
- Assemble all briefing and background materials for the Executive Director/Director in preparation for meetings;
- Plan, schedule and coordinate travel and logistics for meetings, training sessions, and other events;
- Monitor administrative processes and make improvements within the branch to ensure optimum efficiency;  
- Draft, record, proofread, and/or edit a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards;
- Participate in and coordinate management meetings including drafting and distributing agendas, recording minutes, and tracking and monitoring action items to ensure timelines are met;
- Manage incoming and outgoing correspondence ensuring proper distribution;
- Maintain manual and electronic filing;
- Verify, code, process, and track invoices for approval and payment, ensuring policy compliance;
- Compile expense information and prepare budget reports for review; and,
- Order supplies and handle office equipment repairs and furniture replacement.

Typically, the knowledge and skills required for this position would be obtained through formal education and extensive experience in a senior administrative position.