Job Order Detail

Description

The Administrative Assistant will manage daily office operations, ensuring smooth workflow and effective communication within the team. This role focuses on clerical support, document management, scheduling, and client interaction, playing a key part in our firm's administrative efficiency.
Key Responsibilities:  
Primary Duties:
- Manage incoming calls, emails, and visitor inquiries courteously and professionally.  
- Maintain and organize digital and physical filing systems.  
- Assist in preparing documents, reports, and correspondence.  
- Oversee office supply inventory and place orders as necessary.  
- Support scheduling and calendar management for the management team.  

Day-to-Day Responsibilities:  
- Coordinate internal and external communications, including client inquiries.  
- Assist with data entry, billing, and basic bookkeeping tasks.  
- Prepare and distribute meeting agendas and minutes.  
- Handle mail distribution and oversee courier services.  
- Assist in maintaining a professional and welcoming office environment.  

Qualifications:  
Education and Experience:  
- Completion of a high school diploma or equivalent; additional training or certification in office administration is an asset.  
- Minimum 2 years of experience in an administrative or clerical role, preferably in a professional office environment.  

Skills and Competencies:  
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).  
- Excellent written and verbal communication skills.  
- Strong organizational skills and attention to detail.  
- Ability to handle sensitive and confidential information with discretion.  
- Dependable, adaptable, and able to work independindependently or as part of a team.  

Work Environment:  
- Fast-paced legal office setting.  
- Frequent use of computers and office equipment.  
- May require occasional lifting or moving of office supplies.