Job Order Detail

Description

Regina Immigrant Women Centre is a not for profit that is focused in helping immigrant women and their families with settlement services. The purchasing officer will ensure that all program related procurements are done in a timely manner, meeting the funders and organizational standards.

Job Description / Responsibilities:

- Researching potential vendors.
- Comparing and evaluating offers from suppliers.
- Negotiating contract terms of agreement and pricing.
- Receive/Request invoices, check for accuracy and attach them to the PR/WR;
- Pick up orders from the stores.
- In case of refunds, contact vendors and watch for refund confirmation/notification;
- Tracking orders and ensuring timely delivery.
- Preparing the schedule for payment for credit card and reconcile them.
- Compare the Credit card transactions with statement.
- Maintaining updated records of purchased products, delivery information, and invoices.
Preparing reports on purchases, including cost analyses.
Coordinating with managers for the purchases.
Maintain data of all the purchases.
Responsible for the Credit card purchases.
Prepare the Credit card log and submit to Accounting Clerk and payment log to Finance
Manager.
Assist Accounting Clerk for filing and CAFT.
Assist Finance Coordinator and Manager for year-end tasks, auditing.
Maintaining confidentiality of information.