Job Order Detail

Description

Summary:

The Office Assistant possesses strong keyboarding and data entry skills with attention to detail and accuracy.   They demonstrate knowledge of basic office procedures, operation of standard office equipment, work as a team player with a positive attitude in a positive caring environment.   Provides support to the leadership team and assists with professional administrative support in all office areas.  This is an up to 3 month term position with opportunity for extension and opportunity for on-call casual work following the term.

Responsibilities

Administration Support 50%
    Keyboarding  word/data entry processing
    Filing  hard copy, electronic records management
    Answer administration lines and direct calls appropriately
    Maintain financial and administration filing system
    Research and collection of data as required
    Assist with organization, planning and execution of awareness campaigns and fund raising events
    Cover Admin duties in absences
    Administrative support for Leadership Team for program delivery/preparations
    Assist with Group Health and Public Pension onboarding
    Troubleshoot office equipment

Financial Support  50 %
    Daily scanning of invoices and upload to accounting software (training provided)
    Print off cheques as required and assemble financial support documentation (training provided)
    Document processing
    Cash handling skills
    Prepare and make bank deposits as required
    Collection of financial documents from leadership.
* All other duties as requested
Expectations
    Strong keyboarding skills with high accuracy and attention to detail (Min 40 wpm)
    Quick learner for computer software for skill enhancement with data management
    Minimum Grade 10 w some exp in office, basic computer skills MS Word, Excel, Outlook.
    Must be prepared to provide clear criminal record check and vulnerable sector check.   Valid Driver's license and access to reliable vehicle.