Job Order Detail

Description

Accounts Payable Clerk  Position Detail

Description
The Accounts Payable Clerk provides clerical, administrative and financial services. The clerk performs the day-to-day processing of accounts payable transactions in an effective, up to date and accurate manner. The clerk works closely with the accounts payable team. At times the clerks duties will include a variety of receptionist type functions such as answering the phone, sorting and delivering mail and greeting visitors to the office.

Responsibilities
    Work with the Accounts Payable team
    Verify invoices and requisitions for goods and services
    Prepare invoices with documentation for data entry
    Code invoices
    Enter data from into the accounting system
    Upload invoices into document manager
    Reconcile purchase orders
    Maintain a filing system for accounts payable vendor files
    Complete vendor statement reconciliations
    Communicate with suppliers and staff as required
    Work effectively in a high volume work environment
    Provide admin support to assist in efficient office operations
    Maintain confidentiality and security
    Receive phone calls and greet office visitors cordially

Qualifications
    Knowledge in the accounts payable process
    Diploma in Business Administration or Accounting or equivalency through experience
    Minimum 1-3 years in an accounts payable environment
    Able to maintain accuracy in preparing and entering financial information

Skills and Abilities
    Work Conditions and physical capabilities
o    Large workload
o    Attention to detail
o    Tight deadlines
o    Fast paced
    Business equipment and Computer Applications
o    Accounting software
o    MS Word
o    MS Excel
o    Maestro
    Specific Skills
o    Report preparation
o    Document filing
o    Telephone answering
    Essential Skills
o    Computer use
o    Information searching
o    Critical thinking
o    Decision making
o    Problem solving
o    Time management
o    Collaboration
o    Oral communication