Job Order Detail

Description

CIC is looking for a skilled administrative professional who enjoys challenging work in an environment that promotes teamwork, integrity, leadership, and excellence.  This position reports to the Vice President, Crown Services and provides administrative support to the Legal and Crown Governance Units within the Crown Services Division. This position will provide valuable learning and exposure to Crown and public sector operations and decision-making.    Monitors, redirects, and manages the flow of information and requests to and from the Legal and Crown Governance Units. Manages calendars, coordinates, and schedules meetings, provides records management support, and coordinates travel and conference/seminar registrations. Prepares reports, correspondence, presentations, and other documents including proofreading, formatting, tracking, and monitoring documents to facilitate timely completion and circulation for signing and submission and consistent application of CICs visual identity standards.
Compiles background materials ensuring Unit Team members are prepared in advance of meetings. Provides administrative support to the Legal and Crown Governance Units in the areas of records management, contract management, CIC and Crown Sector governance support, Board member assistance, event planning  and logistics, managing and responding to Freedom of Information requests and other duties. Provides general support to the Crown Services Division including greeting visitors, answering, and directing inquiries, and taking meeting notes and minutes.
Works as a team with the CIC Committee of Executive Administrative Assistants (EAAs) to improve processes and support the broader needs of the administrative team. Provides backup EAA support for the Vice Presidents Office and Human Resources Unit in the Crown Services Division, including recruitments and other related duties.