This job is no longer taking applications and is displayed only for reference.
To view current postings please conduct a new search.
Thank you.
Summary of Position:
The individual who occupies this position must have a welcoming and pleasant personal presence and telephone manner. They must have experience in dealing with emergencies in a timely and effective manner. They are expected to possess the skills of multitasking and time management. They will be expected to be vigilant in the operations of the firm with a view to providing advice and insight on streamlining office operations. This position involves a variety of administrative and clerical tasks. Preference will be given to those who have experience working in a law office.
Tasks:
Welcoming, directing and announcing all visitors appropriately;
Log and distribute all facsimiles, courier activity and mail;
Update calendars and schedule meetings for the boardroom;
Arrange travel and accommodations, and prepare cheque requisitions as required;
Enter lawyers time into PC Law; track client disbursements (postage, faxes, copying, courier, etc.);
Ensure reception area and boardroom are tidy and presentable, with necessary stationary and material; prepare and make refreshments available as needed;
Keep inventory of office supplies, make request for new stock and obtain approval for ordering of new stock;
Create new files as needed; this includes assigning a file number from the existing computer program, obtaining necessary client information; maintain an accurate list of open files at all times and updating client information;
Maintain the closed file system by ensuring that the file is placed in the proper destroy date location;
Keep informed of the where about of all staff and provide basic and accurate information in-person and via phone/email; and,
Perform other clerical receptionist duties such as filing, photocopying and faxing as required.