Job Order Detail

Description

Key Responsibilities

Under the direction of the Asset Manager, performs a variety of administrative support for the Asset Management Division, including Facilities and Fleet Services.

1. Processes and verifies all invoices for fleet and facilities for payment, and accuracy. Follows up with suppliers or vendors for clarification on invoice.
2. Prepares spreedsheets and maintains applicable databases from information related to fleet and facilities.
3. Types correspondence, maintains a variety of log sheets, calendars, task lists and provides necessary documents to the Fleet Supervisor and Facilities Supervisor.
4. Maintains Carm scheduling for the Asset Management unit.
5. Other related duties as assigned.

Competencies

1. Complete Grade XII or Grade XII Equivalent and Office Education Certificate and/or equivalent.
2. Minimum typing speed of 50 w.p.m. with a good knowledge of Microsoft Office.
3. Knowledge of project management concepts would be considered an asset.
4. Good working knowledge of CARM and databases for query and entering.
5. Must have the ability to work with independently in dynamic situations requiring a various number of tasks.
6. Ability to work with other agencies including various levels of government.
7. Professional communication skills including both verbal and written.

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