Job Order Detail

Description

IEI searching for an Administrative Assistant/ Receptionist who will be responsible for a wide range of administrative tasks. As the first point of contact for clients, this receptionist must be able to multi-task by greeting clients, answering numerous phone lines, processing transactions, updating client information, and sorting and distributing the mail while supporting department needs. We are looking for someone who is highly organized with excellent communication skills, both verbal and written. This receptionist must be able to work independently with limited or no supervision at times. Requirements: - Must be proficient in Microsoft Word and Microsoft Excel - Must be able to type 45+ WPM.

Qualifications
Office experience preferred
Proficiency with Microsoft Office programs
Minimum grade 12 education

Required Skills
Attention to detail
Task flexibility and ability to work on multiple tasks at one time
Organized with the ability to prioritize tasks
Excellent verbal and written communication skills
Punctuality and reliability
Ability to maintain strict confidentiality at all times
Work well independently and as a team player
Friendly and professional demeanor

Responsibilities
Schedule appointments and maintain a calendar
Manage phone calls and messages
Prepare correspondence, including letters and emails
Manage office records and filing system
Greet customers and maintain a clean and orderly reception area
Manage incoming and outgoing mail and emails
Manage invoices and process payments
Responsible for daily bank and post office deliveries
Pick up office supplies, as required