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Executive Assistant
Sturgeon Lake First Nation
Sturgeon Lake First Nation is now accepting applications from qualified individuals for the position of Executive Assistant at the Sturgeon Lake Band office. Reporting to the Band Manager, the Executive Assistant is responsible for coordinating administrative procedures, public relations activities and research and analysis for the Band Manager and is responsible for administrative support to the Chief and Council.
Main Duties
- Take minutes of meetings using note-taking skills and procedures for the purpose of transcription.
- Prepare and record Band Council Resolutions (BCR)
- Analyze incoming and outgoing memoranda, submissions, and reports and prepare and coordinate the preparation and submission of summary briefs and reports to the Chief and Council.
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
- Prepare agenda and make arrangements for committee, boards, and other meetings
- Schedule and confirm appointments and meetings
- Liaise with departmental and corporate officials and with other organizations and associations on behalf of the Band Manager
- Prepare travel arrangements
- Prepare schedules and plan conferences, conventions
- Order supplies for the main office.
- Other related duties as assigned
Essential Skills
- Document use
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel
- Willing to travel regularly
- Willing to travel for extended periods
- Willing to travel overnight
- Valid driver's licence
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare and co-ordinate the preparation and submission of summary briefs and reports
- Prepare agendas
- Make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Security and Safety
- Criminal record check (abstract)
- Driver's validity licence check
Business Equipment and Computer Applications
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Presentation software
- General office equipment
- Accounting software
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