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Brief description of position and responsibilities:
The executive assistant is accountable to the associate vice-president, facilities, for providing senior level administrative support to all functions of the office of the associate vice-president as well as support to the director. This position manages the operational aspects, and oversees the general supervision and direction of the office of the associate vice-president, coordinating its activity and interacting with a wide range of internal and external stakeholders. The executive assistant acts as a project manager by deploying resources, leading activities and realizing the goals of the office of the associate vice-president.
The executive assistant has considerable discretionary judgment, manages sensitive and confidential issues and works under pressure in a fast-paced environment as various and ever-changing deadlines are constant. The executive assistant has a highly developed sense of responsibility and ensures work is completed with minimal direction as the associate vice-president spends a considerable amount of time away from the office.
Located at our Saskatoon campus, the executive assistant acts as a key contact between the office of the associate vice-president and internal and external stakeholders sharing information and resources to all parties.
The executive assistant understands the institutional, divisional, academic and administrative structures of Saskatchewan Polytechnic including lines of authority, communication and reporting. On occasion, the executive assistant travels to various locations across the province to provide support for the division.
Qualifications for the position:
Requirements include a post-secondary diploma or certificate from a recognized business course and a minimum of five years experience in an administrative support position with increasingly senior roles.