Job Order Detail

Description

This is a permanent full-time administrative position reporting to the City Clerk and working in a team environment. This position is responsible for organizing and coordinating corporate administrative functions for the City Clerk and Council, including
receiving general inquiries, booking appointments, written correspondence, preparation of legal forms and documentation, file maintenance and approval processes for City Council and other advisory committees.
The assistant to the City Clerk contributes to the seamless flow of work within the office of the City Clerk and may be assigned to provide coverage in the absence of the City Clerk. Additionally, duties include preparing Council and Committee agendas, attending meetings (evenings and/or weekends), recording minutes and Council decisions, reviewing documents, and completing preliminary research as required relating to the implementation and review of bylaws.

Basic Requirements
Completion of recognized post-secondary education in office administration.
Proficient knowledge of computer applications including Microsoft Office applications, or current municipal software.
3-5 years experience in a corporate environment.
Ability to collect, organize, enter, and distribute large volumes of information with attention to detail and accuracy, in a timely manner.
Strong administrative and organizational skills including the ability to understand and apply policies and practices of the department.
Ability to demonstrate a high degree of discretion and confidentiality.
Ability to work in a fast-paced, highly confidential environment performing the daily duties for the City Clerk and Council.
Excellent interpersonal skills, as well as team building, decision making, analytical and problem-solving skills.
Excellent verbal and written communication skills.
Excellent organizational skills, stress management and time management skills.
Must be willing to become Safe Places - Community Certified